In this section we deal with the computer software only and not the hardware.
Configuring the computer properly is key to running the system smoothly.
Below we have supplied tips and guidelines on how to ensure your system will work
flawlessly when you turn it on an hour before your service.
We suggest you designate the computer for running the projector system only.
If the computer is used for other purposes, word processing, internet access,
etc... you risk having problems during the service. Avoid loading programs
other than ones required. The more programs you load the greater chance there
is of having conflicts. You don't want your congregation suddenly looking at a blank
screen during the worship service.
Load a stable operating system like windows XP or 2000. Windows ME or 98 will
work but they are not as stable as XP or 2000. Do not load an older operating
system like windows 95.
Turn off all screen savers. If your monitor
goes into screen saving mode it will display through your projector as
well. The flying windows won't look so good during your pastor's sermon. It is
also a good idea to turn off any power management settings. Your screen saver
and power management options are found under setting\control
Password protect your computer at the CMOS
level. This will ensure that things don't get changed or loaded on the
computer. The CMOS is loaded before the operating system and once the password
is set no one can use the computer without the password.
Don't risk leaving
the computer open to someone trying out the latest game on the large screen. I
once found the screen saver had been turned back on during a service. After
this the computer was password protected at the CMOS level, and only those
trained on the system are given the password. Make sure you write down the
password before protecting your system at this level. If you forget your
password or write it down incorrectly only a qualified computer technician can
remove the password. If you are unsure of what the CMOS is, find someone that
understands computers and can set the CMOS password for you.
Clean the desktop of all icons that are not
required. The icons will move to the projector screen if the mode gets
switched. Under normal operation this should never happen, but there is always
someone that wants to see what this setting will do. If the icons appear on
the projector screen you will need to drag them back to the computer screen.
It is much easier to drag five icons over than fifty.
You will need to copy the HalvettBlackCond font
into your windows font directory. All the downloadable songs have been formatted
using this font. The font is the same type as Arial only bolder and more
condensed. It works excellent as a projected font as it is more readable. The
file needs to be copied to your WINDOWS\FONTS directory.
A proper directory structure is important for finding your information
quickly. Below is the directory structure we suggest you use for the Using
PowerPoint in Church system.
underscore located at the front of the directories is a way to sort
information to the top. We use the "_Current Service"
directory for the current service files, song list, announcement master,
and sermon. Once the service is over we move the files to "_Past
Services". This makes it easy to locate the current service files
quickly. The "_Setup" directory is used for setup information
or creating new content. By making working directories for creating new
content under "_Setup" you will not clutter your main
directories. Click here to
download a zip file that contains the directory structure.